RFP#M20190228 RCS Drivers Education

RUTHERFORD COUNTY SCHOOLS REQUEST FOR PROPOSAL

FOR DRIVER EDUCATION INSTRUCTION 

GENERAL INFORMATION 

  1. Intent

    This Request for Proposal (RFP) is for the purpose of obtaining proposals and ultimately entering into a contract to provide Driver Education instruction for the Rutherford County Schools. The driver education company will enter into the contract with the Rutherford County Schools Board of Education. The Contractor shall offer assurances that all operations addressed in the RFP will be conducted in a manner that is consistent with the goals of the Rutherford County School System which is to provide an appropriately priced, quality driver education instruction to the students of Rutherford County. Approximately 350 students will receive this instruction each year.

  2. Procurement Method

    Pursuant to the North Carolina State Board of Education Policy  (DRIV-001, 16 NCAC 6E.0303 Policy on driver education contracts) solicited proposals for providing driver education services to eligible students in Rutherford County will be accepted by the Board of Education and awarded on best value procurement method.

     

  3. Proposal Submission

    Proposals are to be submitted to:

    Mr. Brad Teague

    Chief Operating Officer

    Rutherford County Schools

    382 West Main Street

    Forest City, NC 28043

    bteague@rcsnc.org

    All submitted proposals will be opened at 5:00 pm on April 2, 2019 at the Rutherford County Schools Cool Springs Administrative Building; 382 West Main Street, Forest City NC 28043. Proposals will not be accepted or considered after 5:00 pm on April 2, 2019. Two sealed copies of the proposal are to be delivered, mailed or delivered and marked “Proposal for Driver Education Services”. Each proposal must include all required responses and documents at the time of public proposal opening. Sealed envelopes should also include the name and address of the company and the representative submitting the proposal.

    Contractors or their authorized representatives are expected to fully inform themselves as        to the conditions, requirements, and specifications before submitting proposals and to seek clarification on any items contained in the RFP; failure to do so will be at the offeror’s own risk, and he or she cannot secure relief on the plea of error. The Board is not liable for any cost incurred by the offeror prior to the signing of a contract by all parties.

  4. Pre-Award Clarification

    The Board reserves the right to conduct final discussions and negotiations with the Contractors prior to awarding the contract. The purpose of these discussions shall be to clarify and assure full understanding of any issue contained in the proposal. In conducting these discussions, there shall be no disclosure of any information derived from proposals by competing Contractors.

  5. Award 

    The Board reserves the right to reject any or all proposals if deemed to be in the best interest of the Board. The Board reserves the right to reissue the RFP. The award shall be made to the lowest responsible and responsible offeror. A responsible offeror is a Contractors whose financial, technical and other resources indicate an ability to perform the services required by this solicitation and whose responses best meet the criteria contained throughout the RFP. The award may be made to other than the lowest monetary proposal. The Board’s designee appointed by the Board’s Superintendent, will review and evaluate all written proposals based on pre-established criteria, and will make final recommendations to the Board of Education. 

    Award term will be for one year, renewable for up to two additional one year terms at the discretion of the Rutherford County Board of Education as per North Carolina State Board of Education Policy. Additionally, fiscal year end cancellation could be caused by lack of or withdrawal of funding or by discontinuation of the program.   

  6. Final Contract

    The submitted RFP, including all attachments and all documents submitted by the Contractor, may become part of the official contract when approved, awarded, and signed.

  7. Conflict of Interest

The Board’s officers, employees or agents shall neither solicit nor accept gratuities, favors, nor anything of monetary value from contractors nor potential contractors. To the extent permissible under state law, rules or regulations, such standards shall provide for appropriate penalties, sanctions or other disciplinary actions to be applied for violations of such standards.

RUTHERFORD COUNTY SCHOOLS

REQUEST FOR DRIVER EDUCATION INSTRUCTION PROPOSALS

 

The Rutherford County Schools Board of Education (hereinafter called the "Board") invites qualified driver education companies (hereinafter called "Contractor") to submit proposals for a district-wide driver education program. The county-wide driver education plan is envisioned to provide efficient, quality driver education instruction to the eligible students of Rutherford County.

  1. Scope

    The purpose of this invitation for bids is to solicit proposals for the delivery of Driver Education services to the students of Rutherford County pursuant to the applicable North Carolina statutes and regulations, consisting of 30 hours of classroom instruction and six hours of behind-the-wheel training, and is subject to all rules and regulations of the Division of Motor Vehicles and approved by the Department of Public Instruction. The Contractor must be licensed by the North Carolina Division of Motor Vehicles. 

    A contract will be offered to only one contractor. No multiple or partial awards are intended but the right to do so is reserved to the Board. The Board reserves the right to accept or reject all proposals. 

  2. Drivers Education Requirements

    The RFP shall include thorough descriptions of the following elements of the Driver Education Program:

    1. Education Program for Eligible Enrolled Students: Outline of the curriculum plan to be delivered to eligible students, describing the procedures to modify the curriculum plan, if needed.
    2. Training Program for Special Education or handicapped students: Describe provisions made to accommodate special education students.
    3. Use of Equipment: The Contractor will supply the equipment, and describe the equipment and maintenance and inspections to be performed on the equipment. All supplies, fuel, and repairs for operation of equipment will be the cost of the contractor.
    4. Compliance: All instructors must hold valid North Carolina driver’s licenses, have a driving record acceptable to the local board, and a driver education certificate issued by the State Board of Education.
    5. Insurance Requirements: At all times during the term of this contract, including any renewal term, the Contractor shall maintain in full force and effect comprehensive general liability insurance coverage, including sexual abuse/misconduct in an amount not less than $1,000,000 and add Rutherford County Schools as an additional insured under this policy annually. At all times during the term of this contract, including any renewal term, the Contractor shall maintain in full force and effect automobile liability coverage in the amount of not less than $1,000,000 per occurrence. At all times during the term of this contract, including any renewal term, the Contractor shall maintain in full force and effect the Employers’ Liability part of Worker’s Compensation coverage in an amount not less than $500,000 each accident, $500,000 per disease, and a policy limit of $500,000 per disease. This insurance coverage shall be provided by an insurance company or companies duly licensed in the State of North Carolina and acceptable to the Board. This coverage shall insure the Contractor and the Board from any or all claims arising from, or in any manner related to, the Contractor’s performance of the obligations imposed by this contract, including but not limited to, all claims for personal injury and/or property damage. Written evidence of the existence of this insurance coverage shall be furnished by the Contractor to the Board and attached to this proposal. The Contractor shall pay all premium costs and other costs associated with the issuance and maintenance of this insurance coverage
    6. Other Requirements: The Contractor will agree to all background checks and drug checks as required by Rutherford County Schools Board policy. The Contractor is responsible for all motor vehicle registration requirements.  All classroom instruction shall be conducted on the campuses of the Rutherford County Schools. It is the responsibility of the instructor to coordinate with each school to secure the classroom space and provide all equipment and materials for each class. It is also the responsibility of each instructor to ensure proper behavior from all class participants and to properly supervise all students 15 minutes before the class is scheduled to begin until all members of the class have been picked up and left campus safely or who are participating in another on campus function under proper supervision. Any damages to school or private property caused by students while under the supervision of the Drivers Education instructor will be the responsibility of the Contractor.   

        

  3. Attachments to Proposal

    The following is intended to be a checklist of attachments which should accompany the proposal:

    1. Insurance Certification

    2. Copy of Commercial Driver Training School License

    3. Copy of all Driver’s License

    4. Driver Education Syllabus or other materials that describe the curriculum.

    5. List of Equipment (including make, model, age and mileage of vehicles).

     

  4. Administrative Requirements

    The Contractor will invoice RCS for 1/12 of the current year state allotment monthly. Additional fees may be collected as approved by the Rutherford County Board of Education and as specified by state law. Collection and accounting for these fees is the responsibility of the Contractor, and not the responsibility of Rutherford County Schools, but must be handled as specified in North Carolina State Board of Education policy and North Carolina state law. The detailed monthly invoice is to contain a minimum of the following:

     

    1. Type of Instruction (Driving or Seat)
    2. Instructor Name
    3. Site
    4. Number of Students Served

      The invoice will be backed up by a detailed roster of students.

       

  5. Minority and Women Owned Business Program (MWBE)

Rutherford County Schools Board of Education promotes full and equal access to business opportunities with Rutherford County Schools (RCS). Minority and women owned businesses, as well as other responsible vendors, shall have a fair and reasonable opportunity to participate in RCS business opportunities. Prime suppliers (i.e., those who deal directly with RCS) should support RCS MWBE Program by making an effort to engage minority and women owned businesses as subcontractors for goods and services to the extent available. RCS has a goal of 10% participation.

 

Please note that additional terms and conditions will be negotiated upon award and detailed in the contract.

Click here for a PDF copy of the RFP.

 

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