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RFPs and E-rate Data » 2021-2022 RFPs

2021-2022 RFPs

All Requests for Bids and Proposals can be found here. 
You may download the appropriate files from the links below.
Click the desired topic to expand your selection.
Questions and responses will be listed under each respective RFP.
 
  1. Do the vehicles listed for deployment currently have a GPS System installed? If yes, is the selected vendor to be required to remove the existing devices?  Our staff will remove current GPS equipment.  If quote includes vendor removing equipment, please specify such.
  2. Are all drivers equipped with a mobile device (tablet/phone)?  Currently, no.  Drivers may have a personal phone, but currently no district tablet/phone.
  3. Are the buses equipped with a mobile device in-cab (tablet)? If yes, what is the make/model?  No.
  4. Is the Linq Payroll software cloud-based or an on-premises system (running on a local server)? If cloud-based, can the system utilize API’s for data transfer?  Linq is currently housed on-premise, but will be required to move to cloud-based in the next year.
  5. How do drivers currently clock in/out?  The current GPS system has keypad to input the driver's ID.
  6. Will the RCS consider a “Driver ID” system for logging drivers in/out?  The current GPS system has keypad to input the driver's ID; other methods will be considered.
  7. Does RCS utilize any Fleet Maintenance software (AssetWorks, RTA, etc.)? If yes, which vendor is being used?  SAP per NCDPI requirements, work order system designed by Brian McClung.
  8. Would RCS consider using their Sourcewell Membership as a method to procure? We are not members of Sourcewell or any other cooperative purchasing agreement that I am aware of so the answer to this is, no.
  9. Is there any equipment plugged into the J-Bus or OBD Ports on any of the vehicles?  None are currently attached.
  10. Does the RCS use fuel cards or is all fueling done on-site? If using fuel cards, which vendor is being used?  Fueling is performed on-site.
  11. In reference to the “service vehicles”, what type of PTO function(s) are to be monitored?  On two fuel trucks, a simple on/off could be utilized, but not necessarily required.
  12. Does the RCS utilize a Fuel Management System (FuelMaster, EJ Ward, GasBoy, etc.)? If yes, which vendor is being used?  We do, but the current vendor is not related to our GPS RFP.  
  13. Are there any requirements for the RCS to perform Pre/Post Trip Inspections (DVIR). If yes, how are the DVIR’s being performed currently?  We currently do not have an electronic requirement for pre/post trip inspections.
  14. Have any addendums been issued? I did not see any on the web site, but want to be sure.
    Will be updated with questions as they come in.
  15.  
    May we submit our proposal electronically? (PDF via Email)
    I’m running into some timing issues, and am not confident a hard copy is going to arrive on time.
    May be submitted electronically.  Must be emailed to [email protected].  It will not be opened until the opening of bids.  Email must be sent prior to the deadline and will show a timestamp of when received and when opened.
  16.  
    Which timeclock system are you using? Is there an app your drivers can use on their personal devices to log their times, as opposed to installing a tablet in every bus?
    -The reason I ask is that adding a tablet to the vehicle so the driver can log in and out is a costly addition just for timecard logging. It could be 3x what the GPS features alone cost, because driver’s tablets generally are workhorses that do a LOT of different things, from pre- and post-trip inspections, to turn by turn directions, to providing student boarding manifests for every stop, as well as a communications link between the dispatchers and drivers, all while being ruggedized devices designed for operating inside a heavy duty vehicle environment. Investing in the tablet hardware just for timecard logging is like using a sledgehammer to put in a finishing nail. :-)
    -So would you prefer us to bid a full tablet installation to support the timecard logging, despite the increased cost?
    -Or should we keep the solution in our proposal to GPS and vehicle telematics for now, and look at adding tablets later as a future upgrade?
    We currently use Linq.  You may submit different proposals with different scenarios.  The minimum that we must have is a method for drivers to clock-in and out.  Apps may pose an issue as we have some schools with sketchy cell signals.